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CIPS Managing Ethical Procurement and Supply (L5M5) Sample Questions (Q21-Q26):

NEW QUESTION # 21
A multinational engineering firm operates across multiple countries and has publicly committed to diversity and inclusion. However, an independent audit uncovers systemic issues:
1. Women with equal qualifications as men are consistently paid less for similar roles across all branches.
2. In the firm's regional office in Country X, minority ethnic applicants are frequently rejected for managerial roles without valid justification.
3. Employees with disabilities in Country Y are disproportionately placed in lower-growth roles, despite having skills for higher positions.
When questioned, leadership attributes these disparities to "cultural differences" and "regional norms." Which key labor rights issue does this scenario illustrate, and what actions should the company prioritize?

A. Abolition of child labor; the company should ensure that all employees meet the legal working age
B. Freedom of association and collective bargaining; the company should allow workers to unionize and address these disparities through collective agreements
C. Elimination of forced labor; the company should focus on ensuring no workers are coerced into taking undesirable roles
D. Elimination of discrimination in respect of employment and occupation; the company should implement a comprehensive diversity policy and actively monitor pay equity and equal opportunities

Answer: D

Explanation:
Option B- The scenario highlights discriminatory practices in pay disparities based on gender, hiring biases against minority ethnic groups, exclusionary treatment of employees with disabilities. The ILO's principle of eliminating discrimination in respect of employment and occupation requires companies to ensure equal treatment in hiring, pay, and opportunities, regardless of gender, ethnicity, or disability. The company's justification of "cultural differences" and "regional norms" does not absolve it of its responsibility to adhere to international labor standards.
Incorrect answer:
Option A- There is no evidence of coercion or lack of consent in employment.
Option C- The scenario does not mention issues related to unionization or collective bargaining.
Option D- No mention of underage workers is made in the scenario.
Reference:
LO-3.1; Page 253-254; Standards set by the United Nations (UN) and the International Labor Organization (ILO)

NEW QUESTION # 22
A Letter of Intent (LOI), also known as a Memorandum of Understanding (MOU), constitutes legally binding contractual terms in a commercial contract.
Is this statement true?

A. Yes. Because a letter of intent is used for every contract as a contractual term
B. Yes. Because a letter of intent is a legally binding contractual term and a condition of contract
C. No. Because a letter of intent is used for contract management part only
D. No, because a letter of intent is document used during negotiation but not a term of contract always

Answer: D

Explanation:
Choice C- A letter of intent (LOI) or memorandum of understanding (MOU) is typically used during the negotiation phase of a commercial contract. It is not always legally binding unless explicitly stated in the document or depending on jurisdiction and the intention of the parties. The LOI is primarily used to outline preliminary agreements, confirm mutual interest, and define the framework for future negotiations, but it does not necessarily become a contractual term.
Incorrect answer:
Choice A- A letter of intent is not limited to contract management; it plays a role in negotiations.
Choice B- A letter of intent is not inherently a legally binding term of a contract unless specified.
Choice D- A letter of intent is not required for every contract and does not automatically become a contractual term.
Reference:
LO-2.2; Page 188; Monitoring Contract Performance

NEW QUESTION # 23
Effectively managing stakeholders helps a business minimize potential conflicts. One key approach to stakeholder management is analyzing stakeholders.
Which analysis tool can be used to conduct this assessment?

A. Kraljic analysis
B. STEEPLED
C. Portfolio analysis
D. SWOT

Answer: B

Explanation:

The correct answer as per study guide is Choice A STEEPLED analysis. Reference: LO-2.1; Page 175; Mapping, consulting and managing all stakeholder requirements to secure ESG considerations in ethical and sustainable procurement and supply arrangements

NEW QUESTION # 24
Ahmed Electronics is conducting an audit to assess its compliance with regulatory requirements, security protocols, and risk management policies. What type of audit does this represent?

A. benchmarking audit
B. external audit
C. 3rd party audit
D. compliance audit

Answer: D

Explanation:
Choice C - A compliance audit is a type of audit conducted to ensure that an organization adheres to regulatory guidelines, security policies, and risk management procedures. Its primary focus is on verifying conformity with external regulations, internal policies, and standards. This is the correct answer.
Incorrect answer:
Choice A - Focuses on financial statements and is usually conducted by an independent body for external stakeholders.
Choice B - Performed by an external organization to assess compliance with specific standards, often for certification purposes.
Choice D- Involves comparing an organization's performance or practices against industry standards or best practices, not necessarily focused on compliance.
Reference:
LO-2.3; Page 207-208; Sourcing third parties for auditing services

NEW QUESTION # 25
Which of the following are regarded as potential benefits of responsible procurement?
1. Reduction of staff retention for the organization
2. Enhanced business reputation and social improvements
3. Increased operational risks due to supplier diversity
4. Cost savings due to the application of lifecycle costing

A. 2 and 4
B. 1 and 2
C. 4 and 1
D. 2 and 3

Answer: B

Explanation:
Choice 2- Selecting sustainable good and services from responsible suppliers creates a positive reputation, and social improvements increase therefore a business attracts new customers.
Choice 4- Responsible procurement uses life cycle costing which considers the whole life span of a product rather than the initial purchase cost only. Thus is more cost effective because costs that arise throughout the product's life are also taken into account.
Incorrect answer:
Choice 1- Responsible procurement shows commitment to long term environmental and social issues which helps to retain employees and attract new employees. Employees want to be associated with such business which are investing in the future and makes employees more motivated. Therefore choice 1 is the wrong choice.
Choice 3-This is not a benefit. While engaging a diverse supplier base can introduce complexity, it typically enhances resilience rather than increasing risks.
Reference:
LO-1.1; Page 10; Analyze the application of ethical and ESG (Environmental, Social and Governance) factors in supple chains

NEW QUESTION # 26
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